JUDICIAL SUPPORT TECHNICIAN
Salary: $17.28 per hour ($35,942.40)
Employment Status: Full-Time
FLSA Status: Non-Exempt
Reports to: Supervisor – Court Services
Civil Service Status: Classified
Work Schedule: 40 hours per week
Decision Band: B23
Department/Division: Court Administration
DISTINGUISHING JOB CHARACTERISTICS:
Maintains responsibility for the day-to-day operation and the chain of custody of the Court’s evidence stored in the Court’s Evidence Room. Assists in providing substitute coverage during Bailiff and/or Judicial Assistant absences. Provides a variety of other administrative responsibilities on behalf of the Court.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
Evidence Room Technician: The Evidence Technician takes exhibits into the Evidence Room for storage and safekeeping. The Evidence Technician ensures that chain of custody and confidentiality are preserved regarding any and all evidence secured in the Evidence Room.
1. Follows procedures to intake and release evidence to and from court staff and other agencies.
2. Researches both criminal and civil cases containing evidence following the Court’s guidelines for destruction.
3. Ensures chain of custody is maintained and properly documented.
4. Maintains confidentiality.
5. Works directly with the public requesting the return of their property.
6. Other duties as assigned.
Judicial Assistant: The Judicial Assistant operates audio-video recording equipment for trials and other Court proceedings requiring an official record. The Judicial Assistant also provides word processing and administrative services on behalf of the Judge.
1. Operates courtroom audio/video equipment for trials and other courtroom proceedings requiring an official record. Maintains information relating to the jury selection process and docket procedures, provides word processing and secretarial services on an as needed basis.
2. Replays excerpts of recorded proceedings as requested by the Judge, Magistrate, and/or Attorney during the course of a proceeding. Copies portions of proceedings onto new electronic medium for replay during closing arguments or others points of proceeding.
3. Creates, selects, utilizes, types and maintains video log printout documenting pertinent information and events that occur during course of proceeding in the courtroom.
4. Sets up, positions, and operates other visual equipment including video deposition, overhead projectors, ELMO projector, slide projector, audio cassette machine, and easel.
5. Types Empaneling Entry and final jury count upon conclusion of voir dire, and at time the final jury panel is selected.
6. Accounts for, labels, and logs into computer, maintains control over, and manually records and transfers all exhibits and evidence introduced at trial or any court proceeding. Types jury charge and verdict forms and interrogatories. Makes copies, gathers exhibits and evidence to be presented to jury for deliberation.
7. Prepares entries to submit to property room and transports evidence for storage. Creates, maintains and updates filing system for hard copy documents.
8. Creates and generates documents by use of CourtView, transcription and free-form instructions.
9. Inputs cases into Trakman.
10. Other duties as assigned.
Bailiff: A Bailiff is a Court officer who performs a variety of administrative responsibilities on behalf of a Judge. Duties will include but are not limited to:
1. Coordinates case management calendars with Judges and other judicial agencies.
2. Provides jurors and jury management services utilizing automated systems.
3. Provides civil and criminal case management duties through automated processes.
4. Maintains responsibility for collection and distribution of out-of-docket information to appropriate agencies.
5. Maintains order during court proceedings.
6. Maintains good public relations as a Court representative; establish and maintain effective working relationships with the Judges, associates and attorneys.
7. Maintains Court security.
8. Handles general questions pertaining to Court processes and requirements.
9. Maintains confidentiality of sensitive information.
10. Other duties as assigned.
SCOPE OF SUPERVISION:
This position has no supervisory duties.
Audio/video system and control panel; microphones; cameras; computer; printer; hearing impaired apparatus; dictation equipment; deposition machine; slide projector; overhead projector; ELMO machine; County vehicle; copier; fax; calculator; multi-line telephone and other general office equipment.
CONTACT WITH OTHERS:
General public, judges and judicial staff, management personnel and line staff, attorneys, and law enforcement.
Good office working conditions. Frequent exposure to evidence including graphic photographs of crime scenes and victims, occasional exposure to smells, burnt items, bloody and soiled clothes, body fluids, flammable items, needles, and other disagreeable elements when handling evidence. Exposure to bloodborne pathogens. Exposure to machinery noise and odors when disposing of evidence.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
Work requires incumbent to climb and descend ladders to locate and remove evidence from shelves. Occasionally must lift heavy items, up to about 50 pounds. The employee frequently sits for periods of time and occasionally stands, walks and lifts items of varying weights. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when using a computer screen and ability to focus and see when operating video equipment. Regularly exhibits digital dexterity when operating video equipment and when working on the computer.
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Associate’s Degree in paralegal studies with over one year of experience in maintaining records or documentation.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: Evidence intake and disposal procedures; evidence security precautions; Court system processes; pleadings and coding; court dockets and hearing scheduling; Court security procedures; office practices and procedure; case flow management; legal language and procedure.
Ability to: Organize, package, and store items in retrievable order; follow instructions and processes; maintain effective working relationships with associates and job contacts; maintain confidentiality of sensitive subject matter; maintain court security; handle general questions pertaining to Court processes and requirements; maintain confidentiality of sensitive information, be trained to operate equipment associated with courtroom recording system.
Skill in: Use of video and audio system; oral and written communication; production typing; word processing; operation of computer; application of job software programs.
Valid Ohio driver’s license. If candidate does not possess an Ohio driver’s license, he/she has thirty (30) days from date of hire to obtain one.
You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Drug Testing and Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) at the Court s selected health care provider.
Additionally, candidates being offered a position or promotion must pass a criminal background check.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin. The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested.
Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
All Montgomery County Common Pleas Court, General Division, employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Montgomery County Common Pleas Court, General Division, employees enjoy paid holidays.
Health Benefits/Medical Coverage:
All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (OPERS). Employees contribute 10% of their salary; the Court contributes 14%.
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit. This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee. The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.