Salary: $23.29 per hour ($48,443.20 annually)
Employment Status: Full-Time
FLSA Status: Exempt
Reports to: Appointing Judge
Civil Service Status: Unclassified
Work Schedule: 40 hours per week (minimum)
Pay Grade: C-1
DISTINGUISHING JOB CHARACTERISTICS:
Under the general supervision of his/her Appointing Judge, is responsible for overseeing conduct of the courtroom and the jury, while performing a variety of administrative responsibilities. Serves at the discretion of the Appointing Judge.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
1. Maintains court calendar for Appointing Judge and coordinates schedules with other judicial agencies.
2. Prepares courtroom; opens and closes court proceedings; maintains court decorum; swears in witnesses and provides other courtroom functions as assigned by Appointing Judge.
3. Provides supervision of jurors before, during, and after trial, including jury views. Assists Jury Management Services utilizing automated system.
4. Oversees civil and criminal case management duties through manual and e-filing process.
5. Coordinates out-of-docket activity with attorneys, jail, and parties, as necessary, and provides out-of-docket case management information to the appropriate agencies.
6. Conducts telephone conferences, handles mail, and assists judge with coordinating case activities.
7. Reviews filings with eFiling system and disseminates as appropriate for processing.
8. Utilizes Word, OnBase, Courtview, and Justice Web software programs.
9. Is trained regarding the courtroom video system and provides Judicial Assistant coverage as requested by Appointing Judge.
10. All Essential Duties and Responsibilities in this Position Description will be performed exclusively by the Judicial Staff.
11. Performs other duties as requested by Appointing Judge.
SCOPE OF SUPERVISION:
This position has no supervisory duties.
TERMS OF EMPLOYMENT:
Works at the pleasure of the Appointing Judge.
SPECIAL TERMS AND CONDITIONS OF EMPLOYMENT:
Works in an unclassified and exempt position. Does not qualify for overtime under the Fair Labor Standards Act, and is not eligible for Family Medical Leave.
Computer, printer, telephone, calculator, copier, fax machines, and other general office equipment.
CONTACT WITH OTHERS:
Judges, attorneys, prosecutors, public defenders, jurors, Supreme Court, State Offices, Federal and other Courts, Sheriff’s Office, maintenance staff, litigants, witnesses, general public, other court staff.
Presentence investigative reports, medical and psychological evaluation records, court questionnaires, sealed court files.
Good office working conditions.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not, be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, the employee regularly exhibits digital dexterity when working on the computer. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when entering and working with data and using a computer screen.
The Bailiff position is of the unclassified service and serves at the pleasure of the Appointing Judge. Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: Government structure and process, courtroom procedures, legal terminology and document identification; general office practices and procedures; English word usage, spelling, sentence structure, and punctuation.
Ability to: Maintain good public relations as Court representative; establish and maintain effective work relationships with Appointing Judge, associates, attorneys, and job contacts; maintain court security; handle general questions pertaining to court processes and requirements; maintain confidentiality of information.
Skill in: Operating computer, application of software programs, data entry, maintain records, filing documents in alphabetical, numerical, and subject order. Case management.
You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, candidates being offered a position or promotion must pass a criminal background check.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.
The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
All Montgomery County Common Pleas Court, General Division, employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Montgomery County Common Pleas Court, General Division, employees enjoy paid holidays.
Health Benefits/Medical Coverage:
All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (O.P.E.R.S.). Employees contribute 10% of their salary; the Court contributes 14%.
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit.
This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee.
The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.