Salary: $13.11 per hour ($27,268.80 annually)
Employment Status: Full-Time
FLSA Status: Non-Exempt
Reports to: Supervisor – Financial Services
Civil Service Status: Classified
Work Schedule: 40 hours per week
Decision Band: A13
Department/Division: Court Administration
DISTINGUISHING JOB CHARACTERISTICS:
The Account Clerk position requires full performance in the customer service field with considerable knowledge of customer relations, problem resolution and bookkeeping procedures related to the collection, balancing, recording and depositing of payment for Criminal Justice Services. Under direction, receives payments from clients and performs related transactions to balance, deposit and report all monies. Answers client inquiries.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
1. Collects payments at counter, by mail or deposit boxes for Criminal Justice Services. Counts money and responds to client inquiries or complaints. Explains payments and account balances to clients, balances cash receipts from all sources, reports all monies, prepares daily reconciliation and daily pay-in reports. Operates an automated payment processing system, posts payments to accounts, updates the daily report/journal using computer software.
2. Posts a variety of accounting transactions to ledgers, journals or cash books.
3. Reviews, codes and processes receipts, vouchers or other accounting documents. Checks for mathematical accuracy, appropriate signatures, correct identification numbers and pertinent dates.
4. Files invoices and vouchers. Sorts and disperses mail.
5. Other duties as assigned.
SCOPE OF SUPERVISION:
This position has no supervisory duties.
Computer, calculator, copier, fax, telephone, and other general office equipment.
CONTACT WITH OTHERS:
Management personnel and line staff, offenders.
Good office working conditions.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, the employee regularly exhibits digital dexterity when working on the computer. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when entering and working with financial data and using a computer screen.
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Associate’s Degree in Accounting or Business and two years’ full-time cash handling experience interacting with the public in a customer service environment. Two years’ full-time work experience utilizing a personal computer.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: Generally accepted accounting principles; governmental accounting and budget management; court system and governmental processes and funding; statistics; mathematical principles.
Ability to: Apply accounting principles; maintain confidential and sensitive subject matter; maintain effective working relationships with associates and job contacts; consistently enhance technology skills as they pertain to the day-to-day business operations.
Skill in: Budget and accounting problem analysis and resolution; operation of computer and financial software; handling cash; balancing cash drawer.
You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Drug Testing and Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) at the Court s selected health care provider.
Additionally, candidates being offered a position or promotion must pass a criminal background check.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.
The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
All Montgomery County Common Pleas Court, General Division employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Montgomery County Common Pleas Court, General Division, employees enjoy paid holidays.
Health Benefits/Medical Coverage:
All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (O.P.E.R.S.) Employees contribute 10% of their salary; the Court contributes 14%.
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit.
This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may also be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee.
The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.